Mobile App

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Quickstart Guide

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Find a timecard

Any time cards scheduled for that day will show on the Home Page. You can also find time cards for the current pay period:

1. Select the Timecard page from the bottom menu.

2. You can search for a specific time card by selecting a date and/or crew.

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Export an employee badge

1. Select the Crew page from the bottom menu.

2. Select the Search box above the employee list.
3. Enter the employee’s first name, last name, or Employee ID.
4. Select the employee you want to update.

5. Select the export button in the top right of the page.

You can save, share, or print the employee badge.

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Clock employees in

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to clock employees in for.

3. Under Timecard tasks, select Scan now in the Clock In Members section.

4. Select Scan per group or Scan per individual.

• Scan per group: assign members to a group for the current time card.
• Scan per individual: scan in employees without creating groups for the current time card.

5. Scan the QR codes on each employee’s badge.

• The employee names will show up under Selected Members as they are successfully scanned.

6. Select Clock In Members.

A confirmation screen appears, showing the number of employees successfully clocked in and the timecard number.

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Record employee breaks

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to record a break for.

3. Select Morning Break, Lunch Beak, or Afternoon Break to open the timecard task.
4. Select Scan now for the break you want to record.

5. Select Scan per group or Scan per individual.

• Scan per group: assign members to a group for the current time card.
• Scan per individual: scan in employees without creating groups for the current time card.

6. Scan the QR codes on each employee’s badge.

• The employee names will show up under Selected Members as they are successfully scanned.

7. Select Clock In Members.
   1. A confirmation screen appears, showing that the break has started.

8. When the employee breaks are over, select Scan now for the break you want to end.

9. Select the Scan button at the bottom right of the page.

10. Select Scan per group or Scan per individual.
11. Scan the QR codes on each employee’s badge.

• The employee names will show up under Selected Members as they are successfully scanned.

12. Select Clock In Members.
    1. A confirmation screen appears, showing that the break has ended.
    2. You can skip any breaks that do not apply to the workday.

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Clock employees out

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to clock employees out for.

3. Select Clock Out Members to open the timecard task.

4. Select Scan now.
5. Select Scan per group or Scan per individual.

• Scan per group: assign members to a group for the current time card.
• Scan per individual: scan in employees without creating groups for the current time card.

6. Scan the QR codes on each employee’s badge.
   • The employee names will show up under Selected Members as they are successfully scanned.
7. Select Clock Out Members.

8. Confirm your changes by selecting Confirm & Submit.
9. A confirmation screen appears, showing the number of employees successfully clocked out and the timecard number.

Once all employees are clocked out, the timecard status will change to Submitted.

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Employees & Crews

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Add one employee

1. Select the Crew page from the bottom menu.

2. Select the + button in the top right of the page.

3. Enter the employee’s first name, last name, and employee ID.*

*Optional: Add a custom pay rate for the employee.

4. Select Create Member to save your new employee.

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Update employee details

1. Select the Crew page from the bottom menu.

2. Select the Search box above the employee list.
3. Enter the employee’s first name, last name, or Employee ID.
4. Select the employee you want to update.

5. Select the edit button on the employee’s profile.

6. Update the employee’s first name, last name, employee ID, custom rate, member status, or profile picture.
7. Select Update Profile to save your changes.

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Export an employee badge

1. Select the Crew page from the bottom menu.

2. Select the Search box above the employee list.
3. Enter the employee’s first name, last name, or Employee ID.
4. Select the employee you want to update.

5. Select the export button in the top right of the page.

You can save, share, or print the employee badge.

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Find an employee’s current hourly rate

Select the Crew page from the bottom menu.

2. Select the Search box above the employee list.
3. Enter the employee’s first name, last name, or Employee ID.
4. Select the employee you want to update.

The employee’s hourly rate is listed next to the Employee ID.

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View all employee roles

[Add documentation here.]

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View all crews

1. Select the Crew page from the bottom menu.

2. Select the All Crews dropdown list.

All crews linked to this user are listed.

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Ranches & Locations

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View all ranches by grower

1. On the Home Page, select Create time card.

2. Select the Grower from the dropdown menu.

3. Select the Ranch dropdown menu to see all ranches for that grower.

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View locations by ranch

1. On the Home Page, select Create time card.

2. Select the Grower from the dropdown menu.

3. Select the Ranch from the dropdown menu.

4. Select the Location dropdown menu to see all locations for that ranch.

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Pay Periods & Jobs

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View organization pay periods

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.

This is the list of all of the pay periods for the calendar year.

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View all active jobs for an organization

On the Home Page, select Create time card.

2. Select the Grower from the dropdown menu.

3. Select the Ranch from the dropdown menu.

4. Select the Location from the dropdown menu.

5. Select the Job dropdown menu to see all active jobs in the organization.

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Creating & Viewing Time Cards

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Create a new time card for today

On the Home Page, select Create time card. If you already have active time cards for today, you can go to the Timecard page from the bottom menu and select the add + button.

2. Select the crew, grower, ranch, location, and job.
3. Select Create Timecard to saver your new timecard.

This timecard will now be available on your Home Page and on your Time Card page.

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View all timecards for an organization in a pay period

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.

This is the list of all of the pay periods for the calendar year.

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the pay period you want to view.

4. This is the list of all of the time cards within this pay period.

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Find a time card

Any time cards scheduled for that day will show on the Home Page. You can also find time cards for the current pay period:

1. Select the Timecard page from the bottom menu.

2. You can search for a specific time card by selecting a date and/or crew.

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Editing & Managing Active Time Cards

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Clock employees in

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to clock employees in for.

3. Under Timecard tasks, select Scan now in the Clock In Members section.

4. Select Scan per group or Scan per individual.

• Scan per group: assign members to a group for the current time card.
• Scan per individual: scan in employees without creating groups for the current time card.

5. Scan the QR codes on each employee’s badge.

• The employee names will show up under Selected Members as they are successfully scanned.

6. Select Clock In Members.

A confirmation screen appears, showing the number of employees successfully clocked in and the timecard number.

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Record employee breaks

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to record a break for.

3. Select Morning Break, Lunch Beak, or Afternoon Break to open the timecard task.
4. Select Scan now for the break you want to record.

5. Select Scan per group or Scan per individual.

• Scan per group: assign members to a group for the current time card.
• Scan per individual: scan in employees without creating groups for the current time card.

6. Scan the QR codes on each employee’s badge.

• The employee names will show up under Selected Members as they are successfully scanned.

7. Select Clock In Members.
   1. A confirmation screen appears, showing that the break has started.

8. When the employee breaks are over, select Scan now for the break you want to end.

9. Select the Scan button at the bottom right of the page.

10. Select Scan per group or Scan per individual.
11. Scan the QR codes on each employee’s badge.

• The employee names will show up under Selected Members as they are successfully scanned.

12. Select Clock In Members.
    1. A confirmation screen appears, showing that the break has ended.
    2. You can skip any breaks that do not apply to the workday.

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Clock employees out

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to clock employees out for.

3. Select Clock Out Members to open the timecard task.

4. Select Scan now.
5. Select Scan per group or Scan per individual.

• Scan per group: assign members to a group for the current time card.
• Scan per individual: scan in employees without creating groups for the current time card.

6. Scan the QR codes on each employee’s badge.
   • The employee names will show up under Selected Members as they are successfully scanned.
7. Select Clock Out Members.

8. Confirm your changes by selecting Confirm & Submit.
9. A confirmation screen appears, showing the number of employees successfully clocked out and the timecard number.

Once all employees are clocked out, the timecard status will change to Submitted.

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View all employees in an active time card

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to view all employees for.

2. Select the employees button at the top right of the timecard page.

4. All employees on the timecard are listed under Members.

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Add a new clocking event to a time card (create a time card register)

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to move employees for.

3. The Move Members button will not work until the employee’s lunch break has started.
4. Once the employee’s lunch break starts, you can select Move Members.

3. Select the ranch, location, and job that you want to move the employee to.
4. Select Proceed.

7. Select the employee(s) you would like to move.
8. Select Move Selected.

9. Confirm the move by selecting Submit.

You will receive a confirmation of your changes. The time card will now show the new clocking event.

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Editing & Managing Completed Time Cards

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View all employees in a completed time card

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the time card you want to view.
4. Select the edit button.

5. Select Manage employees.

6. All employees currently on the timecard are listed under Employees in the Timecard.

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Add employees to a completed time card

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the time card you want to edit.
4. Select the edit button.

5. Select Manage employees.

6. Select Scan to add employees.

7. Scan the employee’s badge to add the employee to the timecard.

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Remove employees from a completed time card

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the time card you want to edit.
4. Select the edit button.

5. Select Manage employees.

6. Select the delete button next to the employee that you want to remove.
7. Confirm your deletion to remove the employee.

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View eligible employees for a completed time card

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the time card you want to view.
4. Select the edit button.

5. Select Manage employees.

6. All employees that can be added the timecard are listed under Employees to add.

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Update time card status

1. Select the Timecard page from the bottom menu.

2. Find and select the timecard you want to move employees for.

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Managing Time Card Status & Breaks

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Add break to a completed time card

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the time card you want to view.
4. Select the edit button.

5. Select Add Breaks.

6. Select the Break Start and Break End.

Select Add 1 Break to save your break to the time card. You can now view the new break under Breaks.

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View breaks in a completed time card

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the time card you want to view.
4. Select the edit button.

You can now view the break under Breaks.

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Delete break from a completed time card

1. On the Home Page, select View all under Pending Approval.

2. Select the Period at the top of the page.
3. Select the time card you want to view.
4. Select the edit button.

5. Select the delete icon next to the break you want to delete.
6. Select Delete to confirm this action.

This break should no longer be listed under Breaks.